Lead discipline
Every inquiry is captured, owned, qualified, and followed up before it goes cold.
Built for estate agency operations
The agency keeps the memory. Not the agent.
PropOS is the operating workspace where every lead, mandate, viewing, offer, task, and report lives inside your agency. Principals get visibility. Teams get structure. Handover stops being a crisis.
POPIA-awareRole-based accessAgency-owned data
Agency dashboard
Principal view
DP
Open tasks
32
11 due within 48 hours
Active listings
48
7 under offer
Viewings this week
26
18 confirmed
Active leads
114
Across 4 agents
Pipeline value
R18.4m
6 active deals this quarter
Recent activity
Viewing logged - 14 Milner Road, Rondebosch2m
Offer accepted - R3.2m, Pinelands41m
Mandate expiring - Review required within 7 days1h
Operating layer
More than a contact database.
Most tools track contacts. PropOS tracks the lifecycle of actual agency work: leads to mandates, viewings, offers, tasks, and reporting.
Mandate progress
Mandates stay linked to properties, agents, timelines, and expiry risk.
Viewing control
Viewings are scheduled, completed, noted, and tied back to the deal record.
Offer tracking
Every offer carries amount, status, timeline, property context, and accountability.
Built for principals who need visibility without chasing spreadsheets.
Your team changes. Messages disappear. Context gets scattered. PropOS keeps institutional memory inside the agency: searchable, structured, and tied to the work.
South Africa firstPOPIA-awareAudit trailDevv ecosystem
Agency-owned history
Every lead, note, task, viewing, and offer stays in the agency record, not only in an individual agent account or phone.
Role-based visibility
Principals, administrators, branch managers, and agents see the right operational layer for their responsibility.
Task accountability
Follow-ups and due dates stay visible before missed actions become lost opportunities.
Live reports
Pipeline value, viewing activity, offer status, task pressure, and agency movement are visible without spreadsheet chasing.
One system of record for daily property work.
A contact becomes a lead. A lead becomes a deal. A deal drives mandates, viewings, offers, and follow-up. The chain stays connected.
Contacts
Buyers, sellers, and related parties with consent-aware operating history.
Leads
Inquiry capture, qualification, ownership, and next follow-up.
Deals
Commercial pipeline from prospecting to won, lost, or stalled.
Properties
Listings and property lifecycle connected to mandates and offers.
Mandates
Seller agreements, progress, signed dates, and expiry context.
Viewings and offers
Scheduled, completed, submitted, accepted, and rejected commercial movement.
Reports
Current agency, branch, task, pipeline, and workflow visibility.
Selective pilot programme
Start with a controlled pilot. Scale the operating model.
Pilot agencies are onboarded deliberately while billing, integrations, and advanced plan gates are finalized. The goal is to validate real workflows before public self-serve launch.
POPIA-aware
South Africa first
Guided setup
Pilot onboarding
Agency-owned data
Structured handover